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Ultimate music studio management guide

Music studio management: The ultimate MTF guide

  • May 31, 2020
  • App Features
  • 0 Comments
  • Music Teachers Friend Team

Managing your music studio

Teaching music is a highly rewarding and fulfilling job, but sometimes managing your studio can be a nightmare, especially if you have multiple students, several teachers and don’t have the right tools (Or instruments! See what I did there?).

This Music Teachers Friend (MTF) guide will help banish those nightmares.


Contents
Overview
Dashboard
My studio
Teachers
Students
Calendar
Repertoire
Library & Downloads
Families & Invoices
News & Blog Posts
Website
Getting Started

Overview

What is Music Teachers Friend, you ask? It is the key to managing your music teaching studio! Think of it as your one-stop app for your entire music teaching business: from setting up your music studio, to managing your students, scheduling private or group lessons, sending lesson reminders, monitoring practice logs, organising your lending library, sending invoices, managing your finances, building your own website and creating your own student portal. It is music studio management software that makes teaching music easy!

MTF was created as collaborative effort, by passionate music teachers from around the world. We understand the importance of having an efficient and more automated music studio. Our number one goal is to help you spend more time teaching and less time worrying about running your business.

Gone are the days of scheduling conflicts, ineffective communication, poor punctuality, mismanaged finances and excuses from students for not practicing (Oops! Some of those excuses will probably haunt you forever, but now it will be easier to track! 😉).

Let’s have a closer look at some of MTF’s features.


Dashboard

music studio management

Your dashboard is the first thing you will see when you sign in. It gives you a quick overview of your studio.


My studio

music studio app
music studio app

This is where you can edit and update all of your music studio details such as contact information, address, lesson types, cancellation policies, invoice details, as well as lots of other options.


music studio online payments
music studio online payments

Here is also where you can edit and update your payment options. Music Teachers Friend integrates with both Stripe and PayPal, allowing you to accept credit card payments online.


music lesson email reminders

Email and SMS notifications are another great feature. You can send emails and lesson reminders in just a few clicks! The templates can be cusomised however you like.


Teachers

music school teacher management

If you sign up for an account that allows multiple teachers, here is where you will be able to manage them. Teachers can log into their own accounts to plan their schedule, manage their students and set their own unique hourly rates.


Students

music lesson scheduling software
music lesson student software
music lesson student software

Adding a student is easy! Simply fill in their information and click “next”. You will then be asked for your student’s primary contact information, which is helpful if they are a minor.


Calendar

music lesson scheduling software
music teacher software

The calendar is the heart of our music lesson scheduling app. It is where you can manage lessons, recitals, concerts, personal or custom events. MTF integrates with Skype, Zoom and FaceTime so that teaching online is a breeze.

Not only will you (and your students!) be more organised, but you will also have fewer missed lessons too!


Repertoire

music lesson online repertoire
music lesson online repertoire

The repertoire feature lets you and your students keep track of learning progress and performance.


Library & Downloads

music lesson online lending library
music lesson online lending library

Once you have added items (such as books, sheet music, CDs and more) to your lending library, you can then start loaning them out to students. YAY to no more lost items! This is also where you can share files for your students and their parents to download.


music lesson online lending library

The overdue lent items section in your dashboard will show any items that are overdue.


Families & Invoices

music lesson automatic invoices
music lesson automatic invoices

You can track payments for your lessons by creating invoices or setting up online payments and auto invoicing.

News & Blog Posts

music studio blog posts

Keep your students up to date with news, upcoming events or announcements by adding blog posts to the student portal.


Website

music teacher websites

This is the section where you can create and customise your own secure, mobile-friendly website. It is optional of course – you can use your own website if you already have one!


Getting Started

There are a few other features and many more settings that we haven’t mentioned, so we highly recommend starting your free trial today to see them for yourself! If you ever get stuck, visit our help center here, email us at info@musicteachersfriend.com or chat to us live.

When you are ready to take your music studio management to the next level, follow the easy steps below.

5 steps to getting started with Music Teachers Friend, your one-stop music teaching app.

Create an account

Sign up to Music Teachers Friend by clicking here to register for your 14 day free trial, or by visiting our pricing page and selecting a suitable plan.

Set up your studio

Complete your profile, create lesson types, edit email templates, build a repertoire, add payment details and launch your website.

Add your students and teachers

Add your students and teachers (if applicable).

Schedule lessons

Start managing your time by updating your calendar.

Send invoices

Create and send invoices (or set up auto invoicing).


That’s all you need to do to take the stress out of managing your music teaching studio. We can’t wait to hear of your success!

Music Teachers Friend Team

Music Teachers Friend Team

We're the team behind Music Teachers Friend. A one-stop app for your entire music teaching business.

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